A new way of collaborating for the Publicis Groupe
Based on the popular Box collaboration platform, LionBox is a new way for Publicis Groupe Employees, Contractors, and Clients to collaborate. Share files, view versions, assign tasks, and comment on files, seamlessly.
Watch the What is LionBox? video to learn what LionBox is, and how it changes the way the Publicis Groupe collaborators work together, across borders.
Available over the Internet; no need for VPN
Access your data on the go, wherever you are
Upload large files, up to 15GB in size (and growing). Store as much as you want, storage is unlimited!
Assign others access to your data; collaborate as you need
Secured and managed, it's safe to use
Eventually, LionBox will be available to all Publicis Groupe users, worldwide
|Data Classification or Type||Description, Examples||Allowed on LionBox?|
Non-sensitive. No anticipated disclosure harm. Includes, but is not limited to the following:
Sensitive. Unauthorized disclosure may very likely cause some commercial, legal or branding damage to the Groupe. Includes, but is not limited to the following:
Highly sensitive. Unauthorized disclosure will cause serious commercial, legal or branding damage to Groupe. Includes, but is not limited to the following:
|Non-business Information||Includes, but is not limited to the following: personal music, personal movies, personal photos, personal materials, etc.|
Includes, but is not limited to, the content that:
The Box.com service, which is what LionBox is based on, has many core capabilities. For our initial LionBox launch, we're focused on the following four key global use cases for our people:
There are numerous other use cases for LionBox - we're excited to see what productivity gains you and your team experienced as a result of using LionBox for your day-to-day collaboration!
LionBox is leveraging Lion Login for your security, ease, and overall benefit. This means that you will not need a separate set of login credentials for LionBox and you can simply go to lion.box.com and use your Lion Login credentials.
LionBox offers unlimited storage and per-file sizes up to 15GB. Users will be able to leverage LionBox shared links (video here) to overcome email attachment issues, including file size limitations, and inbox capacity.
With LionBox, you have unlimited version history when editing your files. For more information on how LionBox handles version history, refer to to this article.
Folder access is managed slightly differently in LionBox than with file servers, and is decentralized to allow users and teams to manage folder access as needed themselves without having to go through IT - users are able to create folders and invite collaborators (internal or external) as appropriate (video here).
We understand that each agency may have differing needs related to groups. LionBox will be expanded in later phases to begin supporting groups, but we need your feedback on how you would need them to work. Please send your feedback, including need, business case, and other requirements to firstname.lastname@example.org.
We’re currently focused on setting the foundation, and other features including this really important one, will be added on as the Groupe expands our use of the tool. We are also in the process of assessing our bandwidth and network infrastructure to ensure the different offices are fully ready to support LionBox and other future cloud services.
Even though Box Sync is disabled, you still have full access to your data through the LionBox website (lion.box.com) to open and edit files using the 'Open with' button for files. This uses Box Edit to open the file using your computer's native application for that file type (.docx opens in Word, .pdf opens in Adobe Reader, etc.). Watch this video for more information on using the 'Open with' button and Box Edit.
Sharepoint remains a supported solution for collaboration on files that should not be stored within LionBox due to data type. Please review the Acceptable Use Guidelines for more information on data types that shouldn't be stored within LionBox.
Some clients may have concerns around multi-tenancy, data privacy, and fear of the unknown (i.e. Cloud in general) -- in fact, we've put together a great introductory video for you to share with your clients and customers when they have questions about using LionBox for your engagement or project.
That said, the Groupe has gone through in-depth reviews and approvals with Groupe Legal, Compliance, Data Privacy, and Security teams, so the majority of the concerns can be addressed through proper communication and education so that clients understand the security features of, and the major added benefits of using LionBox.
Here are the Global Security Office (GSO) LionBox Acceptable Use Guidelines: lion.box.com/AcceptableUseGuidelines.
LionBox will be a part of the Core Services and agencies will not see any incremental or one-off costs.
LionBox is being deployed globally to all Publicis Groupe agencies in phases. The Beta phase was completed in April. The General Availability launch was completed at the end of May. A Merge phase will be completed this summer for agencies currently using Box. For any questions, please email email@example.com.
"People in your company" links are a great way to share data across the Groupe, without assigning direct access to the data by inviting collaborators. "People in your company" links require that people log in with their LionBox credentials to access the data, which means they aren't available to people who haven't authenticated. This is more secure than "People with the link" shared links, which are available to anybody on the Internet, without authentication.
During the initial phases of the LionBox project, there are various factors that play into if "People in your company" shared links will work for your use case, including if the user is part of the Beta phase, if they are part of an existing (unrelated) Box instance, and if their email domain has been transitioned to the LionBox instance. You may encounter issues using these links during the interim, and should use "People with the link", which is more open, only if the data is allowed to be shared that openly, based on the LionBox Acceptable Use Guidelines.
After General Availability of the LionBox tool, scheduled for Spring, "People in your company" links will mean everybody within the Publicis Groupe, not your specific individual brand or agency.
Using the Upload -> Folders component of the web interface we suggest you upload no more than 1000 files totaling no more than 5GB in total size at any given time. This means that you need to pre-plan your migration of content into logical "chunks" of data, maybe along folder lines, projects, clients or otherwise, which logically make sense to move together. Using the Upload -> Folders tool is best done in Internet Explorer, Firefox, or Safari, each of which will use a Java applet to perform the uploads. Chrome is not suggested for mass uploads, as it relies on a different technology to upload the files.
While Distribution Lists unfortunately do not work within LionBox, you do have the ability to take a distribution list from Outlook, and import it into LionBox to get the list of collaborators. We've written up a short How-To: Bulk Adding Users from a DL to a LionBox Folder.
Note: Not all distribution lists can be expanded in Outlook this way. The remaining distribution lists should be migrated and available to expand as documented later this quarter.
|Countries Supported||Email Address|
|United Arab Emiratesfirstname.lastname@example.org|
|EMEA Solution Centeremail@example.com|